IMPORTANT DATES & REGISTRATION LINKS
Spring Training, District Conference and Rotary International Convention cancelled.
Conducting Remote Meetings
Considering having your club board and committee meetings online. Certainly you can do a teleconference; however, more effective is a webinar where participants are able to share their computer screen to display documents (agendas, reports) and videos. Most service providers include option for each participant to have their camera on and thus see each other live. There's instant 'chats' to indicate for example - whose up next, give suggestions (mute your microphone).
Governor debi announces that the District will reimburse clubs who purchase Zoom through Rotary Global Awards.
Click Here to Purchase with Your Credit Card.
The district will reimburse for the 1 host up to an annual purchase. Make sure to hit the 'apply' discount. An annual subscription is approximately $120 before taxes with discount.
You can also register for a free account, however, the maximum length of a meeting is 40 minutes.
If they are a club of over 100 members, we'll pay for the first level upgrade.
Save your receipt and attached to an email to email@example.com along with the Payment Form below.
Payment and Authorization Form
Click here for tips and links to a number of service providers
Ideas for Club Meetings
Host an online club meeting - brown bag breakfast, lunch or dinner - everyone stays home.
Sample agenda may include:
Recruitment for getting club work completed
A speaker - recruited to have them give a talk on a subject from their office/home - meeting host can give them 'Shared Screen' permission.
or a Rotary Video - watched together followed by a facilitated discussion on the topic of the video.
Tip: in your internet browser search "Rotary Videos"
Rotary Video Search in Bing
Close the meeting with the Four Way Test
The Darien Rotary Club is holding a "Virtual Happy Hour", where they have invited their members to a BYOB, in their own homes, using a webinar to chat on their computers and say hello.
Download, complete and email the District Office
NEWS YOU CAN USE
Club Tax Return - Requirement
The IRS requires that all clubs/districts in the U.S. and its territories file an annual information return. If your club/district’s tax year follows the Rotary year, the deadline to file is 15 November. More information is available on irs.gov and in our FAQ at www.rotary.org.
An informational live webinar on the U.S. Club & District Liability Insurance Program is on 5 December 2017. Click here https://register.gotowebinar.com/register/2020509132718856961 to learn more of what it will entail and to register. This is open to all U.S. Rotarians!
The Charitable Foundation of Rotary 6450, Inc.
The District Board of Directors have established a new district foundation. Clubs may apply to register with the foundation to seek advance approval of club service projects which can then manage the finances, including donations, through the foundation, thus qualifying for donor IRS deductions.
Full information and the application is online at the district website: www.rotary6450.org.
PETS TRAINING DOCUMENTS AND MATERIALS
The following documents are available for download and review for PEs before attending Midwest PETS. These materials are available for to help prepare you with background and information you should receive in Pre-PETS and during Midwest PETS. Many of the Club Manuals have been updated recently by Rotary International, and have been linked here for your convenience.
Please click on each item to open and save and/or print it for your preparation. Adobe Reader is required to view and print these documents.
If you do not have Adobe Reader, PLEASE CLICK HERE. to install on your computer.
Scroll in folder below for all PETS Materials
Each manual guides the respective club leader while they are in office. The manuals describe the role and responsibilities for each position and provide relevant resources that will be helpful throughout the year.
The manuals in the kit include:
Other noteworthy sections in the manuals, include:
*The Club President’s Manual and Club Secretary’s Manual each include an addendum on the inside cover with policy changes from the 2016 Council on Legislation and decisions from the RI Board and the Foundation Trustees.
Policy for President-Elect relative to eligibility to serve as President
To support the success of our clubs, it is essential that the President-Elect receive support and training in advance (as well as during) their year as President.
It is therefore a district mandatory requirement for the PE to attend a Pre-PETS workshop provided by the district.
It is also a mandatory requirement by Rotary International (ADOPTED ENACTMENT 07-46*) as well as the district for each President-Elect to attend the President-Elect Training Seminar (PETS) prior to their becoming President. The Club Officers’ Kit was mailed to governors-elect in November and is also available at www.rotary.org. The kitincludes the following manuals:
As stated in the RI requirement, failure to comply with this ruling, will make the PE ineligible to assume the Presidency of their club.